Birthday Party Venues for Hire in Melbourne

Birthday Party Venues Hire Guide

At Tagvenue, we know what it takes to organise a memorable private birthday party in Melbourne. The first step is to hire a private space that strikes all the right chords with your needs. Sounds challenging? It might be, but don’t stress! With Tagvenue, you’ll find a tailor-made venue in Melbourne in just a few clicks. From beautiful bars hidden in the alleyways of the CBD and waterside venues in the Docklands to laid-back beachside spots in Elwood and Port Melbourne, you’re sure to find it here. Organising a private party is no mean feat, so we’ve decided to take the sting out of things for you. Have a look at our handy guide on how to find a birthday party venue and organise the celebration in Melbourne:

• Put a birthday party planning checklist in place – We’re well aware that organising a birthday bash can get a little overwhelming, but you don’t need to stress about it! With our ultimate party planning checklist hosting a birthday party becomes hassle-free, and you’re much less likely to forget about something really important!
• Check the food and drinks policy – Ensure the private venue you’re interested in allows BYO alcohol and/or external catering if that’s what you’re after. If this is the case, don’t forget to ask if corkage fees apply!
• Pick the right catering option – Are you planning a huge private feast, a good old barbecue on the beach or just a selection of nibbles to snack on? Last but not least, don’t forget to check if any of your guests have special dietary requirements.
• Pick decorations that will be aligned with the venue type – Anyone can decorate a hired private party space as long as the venue manager gives their permission. The type of venue you select will have a significant impact on the way in which a space is decorated for the birthday party. If it is an outdoor birthday space, lights, torches, and marquises will do the job. If you are throwing a birthday party in a hall, you can give free rein to your imagination and decorate it the way you wish. Explore the space and give your imagination free rein!
• Select date, time, and location –  Choose the most memorable birthday party venue. Once you do so, make sure it is available on your chosen date. The best time to start searching for private venues is about a month before the event. This should be just enough time to make sure the venue is free, or if it is not, to choose a different one.
• Create a guest list – It wouldn’t be a birthday party without the guests! Make sure you invite all the important people. 
• Send invites – Once you set the date, hour and location of the birthday party, you should let people know it is happening. Send out invitations and ask those invited to provide you with feedback about whether they will be able to attend it.
• Choose a theme –  It doesn’t matter if you’re throwing a birthday party for a kid or an adult; you can find plenty of inspiration for party themes on the internet. We’ve shortlisted a few that may catch your attention:

Popular Birthday Themes for Kids are:

Disney Princess Party – Is your kid a fan of Frozen? Decorate the venue in Arendelle style! Use a lot of blue and white balloons, and cook snowy cupcakes. Make sure you prepare Elsa and Anna costumes or even dress as Olaf and surprise the birthday girl or boy. Perhaps your kid is a huge fan of Minecraft. Then you should go all in for green decorations and a custom cake.

Barnyard Party – Old Macdonald had a farm, and on this farm, he had a… birthday party! Yes, that’s right. And so can you! Prepare a barnyard birthday party for your little one! Choose an agricultural venue, buy a birthday cake with a farm theme and decorate the place with speckled balloons! 

Mickey and Minnie Mouse Party – Those characters are loved by generations. It goes without saying that both kids and adults will have fun at a party with this theme. Buy some Mickey or Minnie hairbands and some black and red balloons, and let the party begin!

Preparing an adult birthday party? Consider some of those themes:

A party inspired by TV shows, series or films – Bridgerton, The Crown, Friends or perhaps The Kardashians? Choose whichever suits your taste, dress up like the characters and hit the dance floor in your own distinctive style.

Party themes inspired by history–  Dress up like the ancient Romans, historical figures, time travellers or simply dress up like you did in high school. If you want to try harder, you can even prepare food and drinks connected with the time of your chosen theme! Whether you choose ambrosia or another godly beverage - use your imagination and have fun.

Pajama party – Imagine not having to dress up in high heels, dresses or a fancy shirt and tie. Why not simply get out of bed and go to a party?

If you're looking for more adult birthday party themes, check out our blog post with 170 ideas!

Melbourne Birthday Party Must-Haves

For a successful birthday party, you will need the following items:

Partyware – Disposable plates and cups are a crucial part of the party. Of course, everything must match the theme!

Balloons - Balloons make the party! And we don’t exaggerate on this one! They enhance the atmosphere of any event.

Favours – Thank your guests for coming to your party with small gifts. Whether it’s muffins, jars with candies, goodie bags with crayons or paints for kids, be creative! When preparing favours for adults, consider mini succulents, hangover kits, or thank-you candy bars. 

While throwing any kind of party, birthday party included, you should have a plan for entertaining the guests. There are plenty of ideas on how to do it, whether you hire a birthday venue with entertainment or provide your own fun:

Photobooth – Memorialise the party with goofy photos!  

Piñata – Do you feel angry? Stressed? Take it all out on a piñata! Additional bonus! Express yourself and fill your stomach with candies as well. Whoever invented the piñata must have been a genius!

Games and puzzles – These will keep your guests on their toes at a birthday party! 

Music – Make sure you add the latest hits and timeless hits to your playlist. Good music can really help you trip the light fantastically.

FAQs about Birthday Party Venues in Melbourne

What is the average cost of affordable birthday party venue private hire in Melbourne?

Many private venues in Melbourne, especially bars, pubs, and birthday restaurants, are priced with a minimum spend on food and drinks. The rates typically start from $800 for small private dining rooms and go up to several thousand for larger birthday bashes. If you’re keen on taking care of the catering and the decoration yourself, your best bet is to hire a space with a hire fee for using the space. The private hire fees for in Melbourne range between $300-$1000 and largely depend on the size and the location of the space. Another really convenient option for birthday parties in Sydney is going for all-inclusive birthday party packages. In this case, the prices range between $21 and $80 per guest. (All data from Tagvenue.)

What are some of the top private birthday party locations in Melbourne?

You can never go wrong with the CBD and its venues that are tucked away in the charming little alleyways of this central district! Don't forget to check out other in-demand areas with private party spaces that include Fitzroy, Prahran, and South Yarra. Make it a happy birthday with Tagvenue!

How early should I book a private venue for my birthday party in Melbourne?

The best time to hire a small birthday party venue is about a month or even more before the event. If you're planning a larger private celebration or looking for one of Melbourne's most popular party spaces, starting the search between 3 and 6 months beforehand is a good idea. The faster, the better, and you will be sure that your favorite spot will be available!

Can I bring my own drinks and snacks to a birthday party event space in Melbourne?

We recommend contacting the venue manager to discuss the details of the hire. Each private venue will have different policies regarding external beverages or catering. However, if you are planning a party on a budget, it is a good option to explore! There are many great BYO birthday party venues in Melbourne, so use our search filters to find one that allows you to provide our own drinks.